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Comment: Changed instructions on language, including how to set an OS' language

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titleHow to use words to convey meaning...

When providing a link somewhere within your text, be sure to provide context. Screen readers provide users the opportunity to scroll through links, so links such as "click here" and "more" do not make sense to screen readers. You can see examples below:

Color

Sometimes the text needs to stand out. Ask a question as to how one might do that. Color is not read aloud, so consider also calling attention to important text with words. For instance:

  • Important: Paper due on April 15th. All late papers will be deducted one grade per day late.
  • Note: All applicants must sign on line 11 and line 15 in order to have their pay direct deposited.
  • Urgent: Pay attention to all directions before handing in this form.

When using color, always consider the contrast between the background and the text.  Use WebAIM's Contrast Checker or Lea Verou's Contrast Ratio Checker to ensure all users who have sight can see the information.

Alt-Text, Captions, Image Descriptions, etc.

When someone is accessing material with a screen reader, they may not see an image.   They will not know the content of an image unless there is some sort of descriptive text in the form of alternative text (commonly referred to as "alt-text"), a caption, an image description, or other form of text that their screen reader has access to. Providing this is necessary for all users to understand the meaning of the material and why an image is being included.

A best practice is to include a description somewhere in the text so that everyone can see it. This can be very difficult to do.  Below are a few resources we have found to be useful:

In-program Accessibility Checkers

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titleEnsure all video has captions and transcripts; ensure all audio has transcripts

Panopto

YouTube

Zoom

Setting a Language

Many programs in most operating systems (OS) follow the overall system settings for language. To view your system's settings:

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titleSetting your document or content language is an important indicator to all users

Adobe Acrobat

  1. Navigate to Fix accessibility issues (Acrobat Pro)
  2. Scroll down to Document Language or use Ctrl+f to find "Document Language."
  3. Follow the instructions to set document-wide language or the language of a part of a document, if it's different from the overall language of the document. 

Microsoft Office

Google Docs

HTML

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