Table of Contents
Getting Started
Prior to updating hours information, editors will need to perform the one-time task of subscribing to the individual Google Calendars associated with the hours they intend to manage. If an editor is responsible for managing the hours for multiple departments, offices, locations, or services, they’ll need to ensure that they’ve subscribed to each individual calendar.
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Subscribing to Calendars (One-time Prerequisite for Editors)
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Managing Hours Through The Dash
There are several methods available for managing hours information through The Dash. Each of the options outlined below will require that you first log in:
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Additionally, you’ll need to be logged into your Swarthmore Google Workspace account. The easiest way to ensure that you're logged in is to authenticate to your Swarthmore Gmail account. |
Opening the Calendar View Modal Window
Option 1: Using the Settings Modal
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Option 2: Using the Hours Section
Note: If your location, department, office, location, or service does not have a calendar entry for the next 7 days, it will not be displayed in the hours section and this method will be unavailable.
- Scroll to the Hours section of The Dash.
- Find the hours information associated with the department, office, location, or service that you’ll be managing.
- Click the title of the hours information to reveal additional options.
- Select the Edit Calendar button. This will open a modal window, which displays that calendar’s upcoming events.
Editing and Creating Hours Events
With the calendar view modal window open, you can now begin to manage your events.
Editing an Existing Event or Event Series
- Navigate to the specific event you’d like to edit.
- Click on the event to display its details. Then click the Edit [NAME OF EVENT]button.
- This will take you to the Google Calendar event, where you can begin to modify the event.
- Set the event’s start and end times so that they reflect the department, office, location, or service’s hours of operation.
- Save the event by clicking the blue Save button.
- This event
- This and following events
- All events
- If the event is part of a series it will ask you if you wish to edit:
- Make the appropriate choice for your edit.
- The updated information should display on The Dash shortly after saving.
Creating a New Event or Event Series
- Click on the blue Create New Event button. This will initiate the process of creating a new Google Calendar event in whichever calendar you are currently viewing.
- Set the event’s start and end times so that they reflect the department, office, location, or service’s hours of operation.
- Optionally, create a recurring event series by clicking the dropdown that reads “Does not repeat” and setting a recurring schedule for the event. This will be useful for quickly setting up standard hours of operation.
- The updated information should display on The Dash shortly after saving.
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Directly Managing events through Google CalendarsAnything accidentally added to these calendars WILL display on The Dash. For this reason we recommend sticking to The Dash interface for all but those who consider themselves extremely familiar with Google Calendar. Additionally, we’d like to remind folks that it’s a best practice to log out prior to leaving your computer unattended. Because the new version of The Dash makes use of Swarthmore College’s Google Workspace, the calendars that you have edit access to will appear in your Google Calendar’sMy Calendars section. This means that you can manage upcoming events directly through Google Calendar on any device that has access to the application. |
