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If a PDF file does not have text it means the file has been scanned as an image. This means that screen readers and other assistive adaptive devices will not be able to read the content. As of spring 2022, our current goal is to strive for green checks under the "Text" column on all documents (except where files are legitimate images not images of text).
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A PDF file stores information about the language of the document, which is used by screen readers and other assistive adaptive devices to ensure proper pronunciation.
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- For existing PDF documents, upload your file on the convert inaccessible course material page and choose the accessibility conversion option. It is possible to select multiple documents to be converted at one time. You will receive the converted document(s) via email within a few hours.
- For newly scanned documents, all department Canon printers have been set to automatically scan documents using OCR.
- Consult this guide from the University of Washington for what makes a high-quality scan.
- A high-quality contains easily readable text, is free of marginalia, and is not skewed.
To check that your scan was OCR'd, try copying some text from the document and pasting it into Word. If you can successfully paste the text you copied, your document has been OCR'd. If this is not the case, it is most likely that the setting on the printer has been changed, and you should open a ticket with the help desk explaining that the Canon copier is not OCRing documents.
Additionally, use copy and paste to see how easy or hard a document will be when someone needs to listen to it with adaptive technology.
Setting PDF Title, Language, and Outline
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The Moodle PDF Accessibility Check or Moodle File Scan is a very useful tool to help determine how much of your course material is friendly to assistive adaptive technology such as Kurzweil, Read & Write, VoiceOver, screen readers such as NVDA and JAWS, and various other tools people might use to help them consume course readings.
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