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A PDF file stores information about the language of the document, which is used by screen readers and other assistive devices to ensure proper pronunciation.

Outline

The outline of Creating structure in a PDF file allows screen readers to easily navigate a document. For instance, if every section of a chapter document is tagged, a user can quickly jump from one section to the next. Microsoft Word documents created . For example someone looking at a syllabus could scan the document for the section on grading, someone using a screen reader could do the same if the sections are marked correctly.  Documents created in a Word Processor (Word, Google Docs, Pages) create structure using the built-in heading styles (e.g. Heading 1, Heading 2) can be used to create tagged PDFs that contain an outline. .  That structure will be saved in the native document format, or by saving as a a tagged PDF.  PDFs created from a scanned document usually do not have outlines because the scanner cannot distinguish between chapters or sections within a document. It can be complex to tag PDF files and we suggest contacting the accessibility team if you need help.

Symbols

The following symbols are used to display the result of the accessibility File Scan.  

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Use Optical Character Recognition (OCR) to extract the text from the image of the document.  Here are a few options:

• For existing PDF documents, upload your file on the convert inaccessible course material page and choose the accessibility conversion option. It is possible to select multiple documents to be converted at one time. You will receive the converted document(s) via email within a few hours.  
• For newly scanned documents, all department Canon printers have been set to automatically scan documents using OCR.
  • Consult this guide from the University of Washington for what makes a high-quality scan. 
  • A high-quality scan contains easily readable text, is free of marginalia, and is not skewed. 

To check that your scan was OCR'd, try copying some text from the document and pasting it into Word. If you can successfully paste the text you copied, your document has been OCR'd. If this is not the case, it is most likely that the setting on the printer has been changed, and you should , but you should check a few things.

• Is there isn't any text in the document, please open a ticket with the help desk explaining that the Canon copier is not OCRing documents.

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• How accurate is the text? If there are significant errors with the accuracy or the reading order please flag the document for the accessibility team. 
• Look for how easy or hard a document will be when someone needs to listen to it with

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• assistive technology.

Setting PDF Title, Language, and Outline

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