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Google Docs

Exporting directly from Google Doc to PDF is not your most accessible option.

The most accessible option is actually to export the document into Microsoft Word first, and then follow those steps to make your PDF accessible. However, you can make your Google Doc more accessible by using Grackle. Grackle is a plugin that acts as an accessibility checker

How to download a Google Doc

  1. Click the File menu.

  2. Choose Download.

  3. Choose PDF Document (.pdf).

  4. Choose a location on your computer to save the PDF version.

  5. Click Save.

Using Grackle

  1. Go to Extensions.

  2. If installed, you will see "Grackle Docs" in the list.  If not installed, go to Add-ons.

  3. Go to Get add-ons.

  4. There you should see extensions under "Approved for You" and in that list is Grackle.

  5. Engage the Install button.

  6. Associate Grackle with your Swarthmore account.

  7. Agree to the terms.

  8. When you are ready to check a document created in the Google Suite, go to Extensions.

  9. Choose Grackle.

  10. Choose Launch.

Note:

Common Grackle Error

Chrome can get confused when there is more than one user logged in to a browser, and it causes add-ons to hang. Visit Grackle not responding for possible solutions.

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LibreOffice

  1. Click the Tools menu.

  2. Click Check Accessibility.

  3. Resolve any issues that come up.

  4. Click the File menu.

  5. Choose Export As…

  6. Export As PDF.

  7. A PDF Options window will open. Make sure one of the two options is selected:

    1. Tagged PDF (add document structure) and Export bookmarks are checked.

    2. Universal Accessibility (PDF/UA).

  8. Click Export.

  9. Choose a location on your computer to save the PDF version.

  10. Click Save.

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