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Converting Documents to PDF
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| MultiExcerptName | PDFMicrosoftDesktop |
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Microsoft Word (Desktop Application)Click the Review menu. Run Accessibility Checker. Fix any issues found. Click the File menu. Choose the Save As option. Choose a location on your computer to save the PDF version. Change the Save as Type (Windows) or File Format (Mac) field to PDF. In the Save As dialog box, click Options. Click Document structure tags for accessibility. Click OK. Click Save.
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| MultiExcerptName | PDFOffice365Online |
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Office 365 - Word (Online)Click the Review menu. Run Accessibility Checker. Fix any issues found. Click the File menu. Choose the Save As option. Choose Download as PDF. Click Download. Choose a location on your computer to save the PDF version. Click Save.
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| MultiExcerptName | PDFGoogleDoc |
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| hidden | false |
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| name | Google Docs to PDF |
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| fallback | false |
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Google DocsExporting directly from Google Doc Docs to PDF is not your most accessible option. The most accessible option is actually to export the document into Microsoft Word first, and then follow those steps to make your PDF accessible. However, you can make your Google Doc more accessible by using Grackle. Grackle is a plugin that acts as an accessibility checker. How to download a Google DocClick the File menu. Choose Download. Choose PDF Document (.pdf). Choose a location on your computer to save the PDF version. Click Save.
Using GrackleGo to Extensions. If installed, you will see "Grackle Docs" in the list. If not installed, go to Add-ons. Go to Get add-ons. There you should see extensions under "Approved for You" and in that list is Grackle. Engage the Install button. Associate Grackle with your Swarthmore account. Agree to the terms. When you are ready to check a document created in the Google Suite, go to Extensions. Choose Grackle. Choose Launch.
Common Grackle Error Chrome can get confused when there is more than one user logged in to a browser, and it causes add-ons to hang. Visit Grackle not responding for possible solutions. |
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MultiExcerptName | PDFLibreOffice| -macro |
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| hidden | false |
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| name | LibreOffice to PDF |
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LibreOfficeClick the Tools menu. Click Check Accessibility. Resolve any issues that come up. Click the File menu. Choose Export As… Export As PDF. A PDF Options window will open. Make sure one of the two options is selected: Tagged PDF (add document structure) and Export bookmarks are checked. Universal Accessibility (PDF/UA).
Click Export. Choose a location on your computer to save the PDF version. Click Save.
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| hidden | false |
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| name | Microsoft Word to PDF |
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Microsoft Word (Desktop Application)Click the Review menu. Run Accessibility Checker. Fix any issues found. Click the File menu. Choose the Save As option. Choose a location on your computer to save the PDF version. Change the Save as Type (Windows) or File Format (Mac) field to PDF. In the Save As dialog box, click Options. Click Document structure tags for accessibility. Click OK. Click Save.
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| name | Microsoft Word 365 to PDF |
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| fallback | false |
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Microsoft Office 365 - Word (Online)Click the Review menu. Run Accessibility Checker. Fix any issues found. Click the File menu. Choose the Save As option. Choose Download as PDF. Click Download. Choose a location on your computer to save the PDF version. Click Save.
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| name | Pages to PDF |
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| fallback | false |
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PagesClick the Print menu. Choose Save as Adobe PDF. Choose a location on your computer to save the PDF version. Click Save.
You will need to do a number of things once a Pages file is moved to PDF, including: In Adobe Acrobat, you will need to run the Accessibility Check and use the results to fix the tagged PDF issue. In Adobe Acrobat, you will need to run the Accessibility Check and use the results to fix the primary language check issue. Language set in Pages does not carry over to Adobe PDF. See Changing the global language of an Adobe PDF | Swarthmore ITS Solutions. In Pages, you should be able to set the title. However, you will still need to “fix” it in the Accessibility Check. In Adobe Acrobat, you will need to run the Accessibility Check and use the results to fix the title check issue. In Adobe Acrobat, you will need to run the Accessibility Check and use the results to fix the figures alternate text issue. Alternative text set in Pages does not carry over to Adobe PDF.
Exporting directly from Pages to PDF is not your most accessible option. The most accessible option is actually to export the document into Microsoft Word first, and then follow those steps to make your PDF accessible. |
Adobe Acrobat Tips
Signing PDFs
You can easily add your signature to a PDF document or form. To view directions that include downloadable practice files, please visit Adobe's official documentation on how to fill and sign PDF forms. The directions for adding a signature are the same, even if the document you are signing is not a fill-able fillable form.
Adobe also allows you to have multiple individuals sign a PDF form with ease from the Adobe Document Cloud using Adobe Sign. For detailed instructions that include downloadable practice files, please visit Adobe's official documentation on how to get multiple signatures on a single document.
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