The following section is about including documents on your website.
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NOTE: It is recommended that you use the PDF format when adding documents to the website. Other document types (such as .docs, .ppt, .xls) can sometimes cause display and accessibility issues that make the file inaccessible to some viewers. |
7.1) PDFs vs Web Pages
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NOTE: Before adding PDFs to your website, you first need to determine if content would be better served as an actual webpage rather than as a PDF. |
While simply converting your source files (Google docs or Word docs) to PDFS can be a convenient way to share information online, it is not always the best option for several reasons:
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Drupal - PDFs can be uploaded directly into the Drupal.
PROS: Quick and easy to use. Will appear in Google search results.
CONS: Drupal provides users only with a single documents folder. Organizing content into sub-folders is not possible. Drupal does not offer any permissions settings (unlike Google Drive).
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NOTE: Because all Drupal documents are located in a single folder, it is important that you pay close attention to how you name your files as file management ‘best practices’ will be essential in helping keep yourself organized. |
Google Drive - Documents can also be uploaded in your department’s Google Drive Folder. Every department has a Google Drive folder (setup by ITS) that you can also use to share documents on your website.
PROS: Google Drive allows you create as many sub-folders as you wish to help you organize your content as needed. You can also use Google Drive’s built-in permissions settings to control access to files or folders such as making the PDF on your website only accessible to “Swarthmore-only” users.
CONS: Requires that you login to Google Drive (an extra step).
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The text that you originally highlighted will now appear as red and underlined (indicating that it is a link).
Save the page in DRAFT mode and then check your work.
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NOTE: You cannot actually test the link from the editor console. You must first save the page (in Draft mode) or (Published mode) and test from there. Clicking on the link from within the editor is only open an editing window to allow you to change or remove the link.  |
7.5) Uploading a Document to Google Drive
This section is currently under development.