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Comment: Added pieces to the Word section to more accurately reflect making a file accessible.

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Exporting directly from Google Docs to PDF is not your most accessible option.

The most accessible option is to export the document into Microsoft Word first, and then follow those steps to make your PDF accessible. However, you can make your Google Doc more accessible by using Grackle. Grackle is a plugin that acts as an accessibility checker.

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Common Grackle Error

Chrome can get confused when there is more than one user logged in to a browser, and it causes add-ons to hang. Visit Grackle not responding for possible solutions.

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LibreOffice

  1. Click the Tools menu.

  2. Click Check Accessibility.

  3. Resolve any issues that come up.

  4. Click the File menu.

  5. Choose Export As…

  6. Export As PDF.

  7. A PDF Options window will open. Make sure one of the two options is selected:

    1. Tagged PDF (add document structure) and Export bookmarks are checked.

    2. Universal Accessibility (PDF/UA).

  8. Click Export.

  9. Choose a location on your computer to save the PDF version.

  10. Click Save.

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Microsoft Word (Desktop Application)

  1. Run Accessibility Checker.

    1. Click the Review menu.

    2. Run Accessibility Checker.

    3. Fix any issues found.

  2. Title the file in Properties.Click

    1. Select the File menu.

    2. Select Properties.

    3. Select the Summary tab.

    4. Fill out the Title field and any other relevant fields with proper information or metadata.

    5. Select OK.

  3. Save as a PDF.

    1. Select the File menu.

    2. Choose the Save As option. (an alternative to selecting the menus is the keyboard shortcut: Shift + Command / Control + S.)

    3. Choose a location on your computer to save the PDF version.

    4. Change the Save as Type (Windows) or File Format (Mac) field to PDF.

    5. In the Save As dialog box, click Options.

    6. Click Document structure tags for accessibility.

    7. Click OK.

    8. Click Save.

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Microsoft Office 365 - Word (Online)

  1. Click the Review menu.

  2. Run Accessibility Checker.

  3. Fix any issues found.

  4. Click the File menu.

  5. Choose the Save As option.

  6. Choose Download as PDF.

  7. Click Download.

  8. Choose a location on your computer to save the PDF version.

  9. Click Save.

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Pages

  1. Click the Print menu.

  2. Choose Save as Adobe PDF.

  3. Choose a location on your computer to save the PDF version.

  4. Click Save.

You will need to do a number of things once a Pages file is moved to PDF, including:

  • In Adobe Acrobat, you will need to run the Accessibility Check and use the results to fix the tagged PDF issue.

  • In Adobe Acrobat, you will need to run the Accessibility Check and use the results to fix the primary language check issue. Language set in Pages does not carry over to Adobe PDF. See Changing the global language of an Adobe PDF | Swarthmore ITS Solutions.

  • In Pages, you should be able to set the title. However, you will still need to “fix” it in the Accessibility Check. In Adobe Acrobat, you will need to run the Accessibility Check and use the results to fix the title check issue.

  • In Adobe Acrobat, you will need to run the Accessibility Check and use the results to fix the figures alternate text issue. Alternative text set in Pages does not carry over to Adobe PDF.

Exporting directly from Pages to PDF is not your most accessible option.

The most accessible option is actually to export the document into Microsoft Word first, and then follow those steps to make your PDF accessible.

Adobe Acrobat Tips

Signing PDFs

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