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Comment: added link in Resources to WCAG's PDF Techniques

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Exporting directly from Google Docs to PDF is not your most accessible option.

The most accessible option is to export the document into Microsoft Word first, and then follow those steps to make your PDF accessible. However, you can make your Google Doc more accessible by using Grackle. Grackle is a plugin that acts as an accessibility checker.

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nameCommon Grackle error
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Common Grackle Error

Chrome can get confused when there is more than one user logged in to a browser, and it causes add-ons to hang. Visit Grackle not responding for possible solutions.

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nameMicrosoft Word 365 to PDF
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Microsoft Office 365 Word, Online version

  1. Click the Review menu.

  2. Run Accessibility Checker.

  3. Fix any issues found.

  4. Click the File menu.

  5. Choose the Save As option.

  6. Choose Download as PDF.

  7. Click Download.

  8. Choose a location on your computer to save the PDF version.

  9. Click Save.

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namePages to PDF
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Pages

  1. Click the Print menu.

  2. Choose Save as Adobe PDF.

  3. Choose a location on your computer to save the PDF version.

  4. Click Save.

You will need to do a number of things once a Pages file is moved to PDF, including:

  • In Adobe Acrobat, you will need to run the Accessibility Check and use the results to fix the tagged PDF issue.

  • In Adobe Acrobat, you will need to run the Accessibility Check and use the results to fix the primary language check issue. Language set in Pages does not carry over to Adobe PDF. See Changing the global language of an Adobe PDF | Swarthmore ITS Solutions.

  • In Pages, you should be able to set the title. However, you will still need to “fix” it in the Accessibility Check. In Adobe Acrobat, you will need to run the Accessibility Check and use the results to fix the title check issue.

  • In Adobe Acrobat, you will need to run the Accessibility Check and use the results to fix the figures alternate text issue. Alternative text set in Pages does not carry over to Adobe PDF.

Exporting directly from Pages to PDF is not your most accessible option.

The most accessible option is actually to export the document into Microsoft Word first, and then follow those steps to make your PDF accessible.

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LibreOffice

  1. Click the Tools menu.

  2. Click Check Accessibility.

  3. Resolve any issues that come up.

  4. Click the File menu.

  5. Choose Export As…

  6. Export As PDF.

  7. A PDF Options window will open. Make sure one of the two options is selected:

    1. Tagged PDF (add document structure) and Export bookmarks are checked.

    2. Universal Accessibility (PDF/UA).

  8. Click Export.

  9. Choose a location on your computer to save the PDF version.

  10. Click Save.

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  1. Select the Tools menu.

  2. Choose Edit PDF;

  3. then choose Add Text.

  4. Click and drag to define the width of the text block you wish to add. (Hint: For vertical text: Right-click the text box and choose Make Text Direction Vertical.)

  5. You can change the text properties using the options under Format in the right pane.

  6. Type your text.

  7. To resize the text box, click and drag a selection handle.

  8. To move the text box, place the pointer over the line of the bounding box (avoid the selection handles). When the cursor changes to the Move pointer (crossed arrows), click and drag the box to the new location. To maintain alignment with any other list items, press Shift as you drag.

Additional Resources