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Use concise and clear language.
Add structure by including headings.
Use built-in styles. https://swatkb.atlassian.net/wiki/spaces/ALLY/pages/20382112/Fast+Five+Essentials+to+Preparing+Materials#In-program-Styles
Describe images, graphs, and charts in a way that a friend on the phone who can not see the imagery could understand.
Ensure good contrast between foreground and background - black text on a white background is a good example.
Use larger font sizes. We suggest not less than 14pt for documents, and not less than 22pt for presentations.
Checking your course material
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When creating any documents in the Microsoft suite (Word, Powerpoint, Excel) remember the basics:
provide Provide structure using headings headings.
use Use built-in styles add styles. https://swatkb.atlassian.net/wiki/spaces/ALLY/pages/20382112/Fast+Five+Essentials+to+Preparing+Materials#In-program-Styles
Add alternative text to images.
create Create links with meaningful text that makes sense out of context.
avoid Avoid SmartArt.
avoid Avoid putting important information in headers or footers (text-to-speech tools can not access these).
run Run the accessibility checker.
With presentations such as Slides or Powerpoint keep in mind that your students are going to have varying degrees of bandwidth capability.
Keep them as simple as possible
Use a font size of at least 22pt
Ensure there is high contrast between text and the background it sits on
If imagery is being used, describe it as if you were describing it to a friend who is on the phone with you and cannot see the imagery
Consider using Sway, an HTML-based presentation tool
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Ensure that recorded video is captioned and that recorded audio is transcribed. Providing video transcripts as well as captions is a good idea, too. In addition to helping with accessibility, students will have varying levels of internet access and bandwidth, and transcripts of video sessions may be helpful.
Zoom, Panopto, and YouTube all have auto-captioning to get you started. Keep in mind that the accuracy of auto-captioning is between 70% and 90%. You can request that the Panopto video be captioned and transcribed by our third-party provider, but it may take longer to get these back given our national situation. Editing the captions yourself is especially recommended for discipline-specific lingo.
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Panopto and Zoom will auto-caption content to get you started. Captioning services via third-party are available, but given our current national situation, it may be faster for you to edit captions yourself. Please search the ITS KnowledgeBase for more information about how to do this, or contact our academic technologists with your question.
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